Excel · Google Sheets · one workbook
Mock audit workbook
Answer questions about your drivers, trucks and records. It scores you against the 16 automatic-failure rules and lists every gap in order of risk.
For interstate carriers with 1–5 trucks, in their first 18 months
Find your audit gaps before the auditor does.
A self-check kit for the FMCSA new entrant safety audit. Test your files against the 16 rules that fail an audit automatically, and get a 12-month calendar of every deadline tied to your USDOT number.
Get the kit — $99
- Instant download
- Excel, Google Sheets, PDF
- 14-day refund
16 rules fail the audit on their own
Under 49 CFR 385.321, breaking any of these fails a new entrant safety audit automatically. The workbook in the kit walks through each one with your own drivers, trucks and records.
- 382.115(a)No drug and alcohol testing program
- 382.305No random testing program
- 382.201Using a driver with alcohol at 0.04 or higher
- 382.211Using a driver who refused a required test
- 382.215Using a driver known to have tested positive
- 383.3(a), 383.23(a)Using a driver without a valid CDL
- 383.37(b)Using a driver whose CDL or CLP is disqualified
- 383.51(a)Letting a disqualified driver drive
- 387.7(a)Operating without the required insurance
- 387.31(a)Passenger carrier without required coverage
- 391.15(a)Using a disqualified driver
- 391.11(b)(4)Using a physically unqualified driver
- 395.8(a)Records of duty status missing for 51% or more of records
- 396.9(c)(2)Driving an out-of-service vehicle before repair
- 396.11(a)(3)Not fixing out-of-service defects before driving
- 396.17(a)No periodic inspection for 51% or more of vehicles
Source: eCFR, 49 CFR 385.321, checked 8 November 2026.
What's in the kit
Same workbook
Compliance calendar builder
Enter your USDOT number and your drivers' and trucks' dates. Get 12 months of deadlines: MCS-150, UCR, IFTA, Form 2290, medical cards, annual inspections, MVR reviews and Clearinghouse queries, ready to import into Google Calendar or Outlook.
Document checklists
One checklist per driver file, truck file, drug and alcohol program and company file, each item linked to its rule.
PDF · Email
Quick-start guide and 30 days of email support
How to use the kit in one afternoon, and answers to your questions about it by email.
What your results look like
From a sample report for a fictional two-truck carrier, Example Freight LLC.
15 of 16 clear
1 at risk after 15 Mar 2027
1 violation to document
| Due | Action | For |
|---|---|---|
| 31 Dec 2026 | Register and pay UCR for 2027 | Company |
| 1 Feb 2027 | File the IFTA return for Q4 2026 (31 Jan is a Sunday) | Company |
| 2 Feb 2027 | Medical certificate expires | Driver B |
| 15 Mar 2027 | Annual inspection due | Truck 1 |
| 30 Jun 2027 | MCS-150 biennial update (USDOT ends in 36) | Company |
The full sample has 16 dated actions, all 16 rule checks and the document checklist.
The rules are free. Applying them to your trucks takes time.
What FMCSA gives you
The Motor Carrier Safety Planner and the Safety Audit Resource Guide explain the rules and the documents an auditor may ask for, at no cost.
What the kit adds
It applies those rules to your own drivers, trucks and dates, scores where you stand, and turns every deadline into one calendar you can import.
Who it's for
Built for
- Interstate for-hire property carriers
- 1 to 5 power units
- Within the 18-month new entrant period
Not built for
- Hazardous materials or passenger carriers
- Intrastate-only operations and state rules
- Anyone who wants someone to file forms for them
Get the kit — $99
- One-time payment
- 14-day refund, no questions asked
Checkout coming soon. The kit is delivered by instant download through Lemon Squeezy, our merchant of record. Questions: support@vaultflowos.com
Questions
Does this guarantee I pass the safety audit?
No. FMCSA decides the result. The kit shows you which rules and records to fix before the audit.
Is this legal advice?
No. It is an educational self-assessment built from public federal rules. For a legal question, ask a qualified professional.
Are you part of FMCSA or USDOT?
No. VaultflowOS is a private company with no connection to FMCSA, USDOT, the UCR Plan, IFTA, Inc. or the IRS.
What do I need to use it?
Excel or a free Google account for the workbook, and a PDF reader for the checklists.
How do refunds work?
Ask within 14 days of purchase and you get your money back, no questions asked.
How do I reach you?
Email support@vaultflowos.com. We answer questions about the kit, not individual legal cases.